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Active Student Registration & Student Records

Registration and Enrollment

All degree-seeking and non-degree-seeking graduate students must complete both the course registration and ND Roll Call processes each semester to maintain active student status. For specific registration and enrollment requirements, consult the Graduate School Bulletin of Information.

ND Roll Call

Fall and Spring Terms: Students must complete ND Roll Call before the 6th class day to confirm their enrollment as an active student for the fall or spring semester.

Summer Session: Continuing students who are returning in the fall and are not receiving a stipend during the summer do not need to complete Roll Call for the summer session. Students who are graduating in August or who are receiving a stipend during the summer should complete Roll Call before the 6th class day of the summer session. Refer to the Registrar's website for further details on the ND Roll Call process, or the Bulletin of Information for Graduate School enrollment requirements.

Course Registration

Anyone can use the Class Search site to find available courses for the desired term. Current and incoming students should login with their NetID to view enhanced course information.

Fall and Spring Terms: The Registrar's NOVO course registration applications allow students to add or drop courses through the 6th class day of each semester.  During the fall and spring terms, a student must be registered for at least 9 credit hours to maintain full-time student status. 

Summer Session: Students who are either receiving a stipend during the summer or intend to graduate in August should register for 0 credits for the summer session. Continuing students who are returning in the fall and are not receiving a stipend during the summer do not need to register for the summer session to retain their access to campus services. 

For further details regarding Graduate School registration requirements, consult the Bulletin of Information. Refer to the Registrar's website for registration resources and accessing help during registration.  

Course Audit Requests

The course audit request form is now open for the fall 2024 term. Graduate students may submit audit requests through the 6th class day of each term. Full-time graduate students may audit a course tuition-free during the fall and spring terms; students are responsible for the full cost of the audited course during the summer session. To qualify for an audit, the student must secure permission from the instructor and register for the class prior to submitting the request to change the status to an audit.

Review the following conditions before submitting your request.

  1. We cannot process the request if the student has not registered for the course.
  2. Students are charged full tuition for audits taken during summer session.
  3. Audits do not factor into the student's GPA, nor do they count toward full-time status.
  4. Students are limited to two course audits per semester.
  5. All full-time graduate students must be registered for 9 credit hours in addition to any audits requested.

For further details regarding course audit eligibility and requirements, consult the Bulletin of Information.

Do not submit more than one form for the same course. Unless the form actively prevents you from submitting and shows a red error message, your request has been submitted to the Graduate School's review queue, and we will contact you if there are any issues with the request.

Course audits are typically processed the first week of classes for the semester in which the audit is requested. Once the request has been completed, the course status will be changed to an audit on the Detail Student Schedule. If you are certain you have already registered for the course, will have at least 9 credit hours in addition to any audits requested, and you do not see this change on your Detail Student Schedule by the first week of classes, contact gsaudit@nd.edu for assistance.

Continue to the Course Audit Request Form.

Grades

The Graduate School's policies on grades and incompletes are available in the Bulletin of Information. For information regarding the Pass/No Credit grade option available to students for the spring of 2020, please refer to the Pass (P)/No Credit (NC) Grade Reporting Policy – Spring Semester 2020 on the Provost's website.

Student Records

Although degrees are conferred by the Graduate School, diplomas, official transcripts, enrollment and attendance verifications, and loan deferment forms are distributed through the Office of the Registrar. More information is available on their website: 

Students receiving a stipend who need Proof of Income to secure a loan or housing agreement may use the official Graduate School offer of admission letter, which includes both the amount and duration of the stipend.

Student requests for access to their education records under Family Educational Rights and Privacy Act (FERPA) guidelines must be submitted to the Office of General Counsel. Please refer to their Annual Student Notification of Rights under FERPA for further details.

Letter of Completion

Students who submit a dissertation or thesis early in the semester and plan to begin a new job before the official graduation date for that term may request a letter of degree completion via an email to Maureen Collins at mcollin5@nd.edu. Provide the employer’s contact name and information, and the planned start date.

Note: The Graduate School can issue the letter once the following criteria have been met:

  • We have received the reporting form from the student's program indicating the student passed their defense;
  • all dissertation/thesis submission components have been reviewed and approved;
  • and the student's degree audit has been completed.

Allow at least 7-10 business days for completion of this process.