Formatting Checklist: Quick Reference

Entire Document

  • Required margins: 1” from the page edge one the top, right and bottom; 1.5” from the page edge on the left (binding) edge.
  • All chapter titles and their equivalents are double-spaced, centered, set in all-capitals and consistently begin at least 2” from the top of the page.
  • All text pieces, including page numbers, chapter titles, block quotes and figure captions, share the same font and are 12 pt. in size. Table- and footnotes also use the same font as the rest of the document, but are set in 10 pt.
  • Headings and subheadings are consistent throughout the document.
  • There are no orphaned subheadings.

Title Page

  • The wording on the title page is exactly as specified in the requirements and example files.
  • The formal degree name is correct, and is consistent with the stated document type (e.g., “A Dissertation” with “Doctor of Philosophy”).
  • There are no previously earned degrees listed after the author’s name.
  • Director’s name is typed under signature line and followed by the title, “Director” (or “Co-Director” if there are two).
  • The graduate program is the official and complete program name (not the department or concentration).
  • The date at the bottom of the title page is the month and year in which the final document is submitted to the Graduate School (not the defense or graduation date).

Abstract

  • Word limit (dissertation, 350 words; thesis, 150 words) is observed and text is double-spaced.
  • Title and author’s name match the title page exactly.
  • The author’s name is in upper right hand corner on any secondary pages, matches the name on the title page exactly, uses the same font as the main text, and is set in 12 pt. type.

Page Numbering

  • There should be no page number on the title, abstract or copyright notice pages.
  • First page after abstract (either the dedication or table of contents) is numbered “ii.” Subsequent pages of the front matter continue this pattern in lower-case roman numerals.
  • The main chapters (Introduction, Chapter 1, etc.) begin on page 1.
  • Every page of the main document is numbered, including landscape pages.
  • Each page number is centered at the bottom and observes the margin and orientation requirements.

Contents and Lists of Tables and Figures

  • Only items that follow the contents list are included on the contents page. (The title page, abstract, copyright notice, dedication are not listed.)
  • Headings, titles, or captions are included exactly as written in the main document, and page numbers have been verified.
  • A list of figures follows the table of contents if there are five or more figures in the document; a list of tables follows the list of figures if there are five or more tables in the document.

Figures, Tables, and Other Non-Text Elements

  • Table titles are formatted exactly like chapter titles: all-capitals, double-spaced, and centered above the table.
  • Figure captions are single-spaced and either left-aligned or centered below the figure.
  • Oversized figures are landscape-oriented and match the text direction of the figure caption. Page numbers remain in the same orientation and placement as on portrait pages.
  • Continued tables repeat both the table label and number and the column heading row on subsequent pages.

Appendices

  • Appendices appear at the end of the document, not at the end of each chapter.
  • Appendix titles are the equivalent of a chapter title, and should always appear on a portrait-oriented page.

References

  • References should be collected in a chapter at the end of the document. (Graduate School preference.)
  • If references appear at the end of the chapter rather than the end of the document, the references list is considered a top-level subheading of that chapter and should be treated as such.