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D/T Submission Checklist

In order to meet Graduate School requirements for formal submission of a dissertation or thesis, your document and all accompanying materials must be submitted by 5 PM on the deadline date. If an adviser cannot provide an original signature by the due date, 
or if there will be any other problems meeting the deadline, your adviser must email John Lubker, the associate dean of students, with an extension request before the deadline.

2012–2013 Deadlines
January 2013 Graduation May 2013 Graduation August 2013 Graduation
Formatting check: Nov. 9 Formatting check: Mar. 15 Formatting check: June 21
Defense deadline: Nov. 30 Defense deadline: Apr. 12 Defense deadline: July 12
Formal sub. due: Dec. 7 Formal sub. due: Apr. 19 Formal sub. due: July 19

This checklist assumes your manuscript’s formatting has been approved by the formatting editor. If you haven’t had the formatting checked, please submit a PDF or paper copy to the editor before proceeding. If the formatting of your formal submission does not match the requirements set by UMI/ProQuest and the Graduate School, your dissertation or thesis may not be accepted.

All checklist items are required unless otherwise specified. Checklist items can be completed in any order; we will not, however, accept a dissertation or signed title pages submitted prior to the defense.

Submission Components
Doctoral Dissertations Master’s Theses
  • The dissertation: Upload 1 PDF to the ETD website
  • Title pages: 2 printed title pages, both with the research director’s original signature and the month and year of formal submission at the bottom of the page
  • Submission payment for a doctoral dissertation. This payment covers the both Graduate School and ProQuest fees.
  • Placement form
  • ProQuest Microfilming Agreement (pages 4 and 5; page 6 if you’re ordering copyright)
  • Exit Survey and Survey of Earned Doctorates: Survey invitations are sent out with the initial graduation list midway through the semester. Watch your Notre Dame email address for updates.


The approval, cataloging and microfilming processes take time, so it may be several weeks before your dissertation becomes available in the University library system or on the UMI/ProQuest website. If there are any problems with your submission, the dissertation editor will contact you to resolve the issue.

If you have any concerns or questions about the status of your submission, please contact the dissertation editor, below.

Submit all signed title pages and inquiries to the formal submission editor:

Shari Hill
The Graduate School
502 Main Building
Notre Dame, Indiana 46556

Phone: (574) 631-7545
E-mail: dteditor@nd.edu (shared account) or sharihill@nd.edu