D/T Formal Submission Checklist

In order to meet Graduate School requirements for formal submission of a dissertation or thesis, your document and all accompanying materials, including director’s sign-off or signed title pages, must be submitted by midnight on the deadline date. If you have questions, contact Shari Hill Sweet for clarification.

Missing, incomplete, or incorrect items identified at the time of formal review may result in a Dean’s hold placed on the diploma until all items are received and approved. Please watch your email for communications from the dissertation editor or the CurateND website during the formal review phase, and respond as soon as possible to avoid delays in completing the submission process.

2017–2018 Deadlines

Updated: 8-21-2017

January 2018 Graduation May 2018 Graduation August 2018 Graduation
Formatting check: Nov. 6 Formatting check: Mar. 5 Formatting check: June 11
Defense deadline: Nov. 20 Defense deadline: Apr. 3 Defense deadline: July 2
Formal sub. due: Nov. 27 Formal sub. due: Apr. 9 Formal sub. due: July 9

Submission Components

These checklists apply to formal submissions only. Do not submit formatting checks to the CurateND intake site. If the formatting of your formal submission does not match the requirements set by UMI/ProQuest and the Graduate School, your dissertation or thesis may not be accepted.

All checklist items for the listed submission type are required unless specified as “optional.”

Doctoral Dissertations Master’s Theses
  • The doctoral dissertation: Upload your primary submission file as 1 PDF to the CurateND formal dissertation submission portal. Additional supporting materials may also be uploaded, but be sure to designate which file represents the actual dissertation. Submissions made to the CurateND website prior to a successful defense will be deleted without exception.
  • Research director’s approval: When you click the “Submit for Review” button on the CurateND intake site, your research director(s) will receive a message asking them to review and approve your submission online. Only faculty with an active NetID will be able to access the approval system (search the directory for a record displaying faculty NetIDs). This step is time-sensitive; if you do not receive an email within a few days indicating that all directors have signed off on your submission, please follow up with your director(s); the submission cannot move forward without their approval.
  • Submission payment for a doctoral dissertation: This payment covers both the Graduate School and ProQuest fees.
  • Graduate Career Outcomes Form: Please log in with your NetID or netid@nd.edu email address and the associated password. If you are off-campus or not connected to the ND network, you may need to connect to the VPN first.
  • ProQuest/UMI Microfilming and Copyright Agreement 1 (pages 4 and 5 are required; page 6 is required only if you’re ordering the optional copyright). Deliver the printed pages to our office, or email a good scan to dteditor@nd.edu.
  • Doctoral Exit Survey: All doctoral-level graduates are required to complete this exit survey. Use your NetID email address (e.g., “shill2@nd.edu”) as your login. This survey takes about 6 minutes, and we will receive a confirmation email upon your completion of the survey.
  • The Survey of Earned Doctorates (SED): This survey, conducted on behalf of the NSF, NEH, and four other federal research agencies, will send a confirmation email to you and to the Graduate School when you press the “Submit” button at the very end. For more information about the SED and how the data is used, please see the NSF’s SED description.
  • The master’s thesis: Upload your primary submission file as 1 PDF to the CurateND formal thesis submission portal. Additional supporting materials may also be uploaded, but be sure to designate which file represents the actual thesis.
  • Research director’s approval: When you click the “Submit for Review” button on the CurateND intake site, your research director(s) will receive a message asking them to review and approve your submission online. Only faculty with an active NetID will be able to access the approval system (search the directory for a record displaying faculty NetIDs). This step is time-sensitive; if you do not receive an email within a few days indicating that all directors have signed off on your submission, please follow up with your director(s); the submission cannot move forward without their approval.
  • Submission payment for a master’s thesis: This payment covers both Graduate School and ProQuest fees (if applicable)
  • Graduate Career Outcomes Form: Please log in with your NetID or netid@nd.edu email address and the associated password. If you are off-campus or not connected to the ND network, you may need to connect to the VPN first.
  • ProQuest/UMI Microfilming and Copyright Agreement: 1 This form is optional for thesis students — but if you order it, we need pages 4 and 5 (and page 6 if you choose to order copyright).



The approval, cataloging, and microfilming processes take time, so it may be several weeks before your dissertation becomes available in the University library system or on the UMI/ProQuest website. If there are any problems with your submission, the dissertation editor will contact you by email to resolve the issue.

If you have any concerns or questions about the status of your submission, please contact the dissertation editor, below.

Shari Hill Sweet
The Graduate School
502 Main Building
Notre Dame, Indiana 46556

Phone: (574) 631-7545
E-mail: dteditor@nd.edu

1 For further information on copyright registration, inclusion of 3rd party copyrighted works, and licensing types available on CurateND, see the licensing options on the CurateND FAQ, the Hesburgh Library Copyright guide, or Kenneth D. Crews’s Copyright and Your Dissertation or Thesis: Ownership, Fair Use, and Your Rights and Responsibilities (in the context of ProQuest publishing options).