D/T Submission Checklist

In order to meet Graduate School requirements for formal submission of a dissertation or thesis, your document and all accompanying materials, including director’s sign-off or signed title pages, must be submitted by 5 PM on the deadline date. If you have questions, contact Shari Hill Sweet for clarification.

2016–2017 Deadlines

January 2017 Graduation May 2017 Graduation August 2017 Graduation
Formatting check: Nov. 7 Formatting check: Mar. 13 Formatting check: June 19
Defense deadline: Nov. 28 Defense deadline: Apr. 7 Defense deadline: July 10
Formal sub. due: Dec. 5 Formal sub. due: Apr. 13 Formal sub. due: July 17

Submission Components

This checklist assumes your manuscript’s formatting has been approved by the formatting editor. If you haven’t had the formatting checked, please submit a PDF copy to the editor before proceeding (see The Formatting Check). Do not submit formatting checks to the ETD website. If the formatting of your formal submission does not match the requirements set by UMI/ProQuest and the Graduate School, your dissertation or thesis may not be accepted.

All checklist items for the listed submission type are required unless specified as “optional.”

Doctoral Dissertations Master’s Theses
  • The doctoral dissertation: Upload 1 PDF to the Electronic Thesis and Dissertation (ETD) website. Note: Do not submit your dissertation for review on the ETD website until you have successfully passed the defense.
  • Research director’s approval: When you click the “Submit for Review” button on the ETD site, your research director(s) will receive a message asking them to review and approve your submission online. Only faculty with an active NetID will be able to access the approval system. If your director cannot access the website, s/he may email a note of approval to Shari Sweet, or the student may submit a printed title page with the research director’s original signature; in both cases, we will note the director’s approval and sign off on the submission on their behalf.
  • Submission payment for a doctoral dissertation: This payment covers both the Graduate School and ProQuest fees.
  • Graduate Career Outcomes Form: Please log in with your NetID or netid@nd.edu email address and the associated password. If you are off-campus or not connected to the ND network, you may need to connect to the VPN first.
  • ProQuest/UMI Microfilming and Copyright Agreement 1 (pages 4 and 5 are required; page 6 is required only if you’re ordering the optional copyright). Deliver the printed pages to our office, or email a good scan to shill2@nd.edu.
  • PhD Exit Survey: Individual invitations to this survey will be sent out near the end of each semester; watch your Notre Dame email address for updates.
  • The Survey of Earned Doctorates (SED): This survey, conducted on behalf of the NSF, NEH, and four other federal research agencies, will send a confirmation email to you and to the Graduate School when you press the “Submit” button at the very end. For more information about the SED and how the data is used, please see the NSF’s SED description.
  • The master’s thesis: Upload 1 PDF to the Electronic Thesis and Dissertation (ETD) website.
  • Research director’s approval: When you click the “Submit for Review” button on the ETD site, your research director(s) will receive a message asking them to review and approve your submission online. Only faculty with an active NetID will be able to access the approval system. If your director cannot access the website, s/he may email a note of approval to Shari Sweet, or the student may submit a printed title page with the research director’s original signature; in both cases, we will note the director’s approval and sign off on the submission on their behalf.
  • Submission payment for a master’s thesis: This payment covers both Graduate School and ProQuest fees (if applicable)
  • Graduate Career Outcomes Form: Please log in with your NetID or netid@nd.edu email address and the associated password. If you are off-campus or not connected to the ND network, you may need to connect to the VPN first.
  • ProQuest/UMI Microfilming and Copyright Agreement: 1 This form is optional for thesis students — but if you order it, we need pages 4 and 5 (and page 6 if you choose to order copyright).



The approval, cataloging, and microfilming processes take time, so it may be several weeks before your dissertation becomes available in the University library system or on the UMI/ProQuest website. If there are any problems with your submission, the dissertation editor will contact you by email to resolve the issue.

If you have any concerns or questions about the status of your submission, please contact the dissertation editor, below.

Submit all signed title pages and inquiries to the formal submission editor:

Shari Hill Sweet
The Graduate School
502 Main Building
Notre Dame, Indiana 46556

Phone: (574) 631-7545
E-mail: dteditor@nd.edu (shared account) or shill2@nd.edu

1 For further information on copyright registration, inclusion of 3rd party copyrighted works, or publishing embargo options, see ProQuest’s Submitting Your Dissertation or Thesis to ProQuest page. (Included for reference only; the Graduate School will handle the actual submission for you.)