FAQ: Admissions

 

General Admissions

Q: Does Notre Dame have a graduate program in ( )?

A: Visit the Departments and Programs page for a complete list of programs offered through the Graduate School.

Q: What are the admission requirements?

A: For details concerning both degree-seeking and nondegree-seeking applicants, see the Application Requirements section of our website.

Q: How much does graduate school at Notre Dame cost?

A: It may cost almost nothing. Most departments support their students through fellowships, teaching assistantships, or research assistantships. This support often covers the full cost of tuition and living expenses.

Q: How do I apply to The Graduate School?

A: Contact your program of interest to obtain application information.

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Technical Support

Q: Whom do I contact if I have technical difficulties with the application?

A: Please consult online tech support through ApplyYourself. You can find the link at the top center of every page within the application.

Q: What do I need to do if I forget my user ID and/or password/PIN?

A: Look for the “Forgot your PIN or password?” in the ApplyYourself login box. Enter your PIN and or email address originally used to sign up for you AY account and the application will resend your login information to the email account of record.

Q: What are the file type and size requirements?

A: The file cannot exceed 2.5 MB in size and should be in .doc, .wpd, .rtf, .xls, .pdf, .docx, .xlsx or .txt format. (For Macintosh users, please note that the filename must include the appropriate three- or four-letter extension.) Please do not attempt to upload a document that is password-protected, does not allow printing, or contains macros. This will cause the process to fail.

Q. I received a message saying the file size of my upload is too large. How do I create smaller/optimized PDF files to upload to the website?

A: If you are working with a scanned file such as a transcript, open the document in Adobe Acrobat Pro X and navigate to View → Tools → Document Processing → Optimize Scanned PDF to reduce the file size. If you are converting to PDF from Microsoft Word, first embed your fonts, and save or print as a PDF with the “Minimum size” option. In either case, verify that the text is clear and legible both in print and on-screen before uploading to the ApplyYourself website.

 
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Preparing Your Application

Q: Can the application for the Graduate School be downloaded?

A: No, the Graduate School application is meant to be completed and submitted directly online.

Q: Can I apply to more than one program?

A: Yes; if you have already applied to a Notre Dame program within the last academic year, you will get a warning message indicating that you have a duplicate account when you try to create a new account within ApplyYourself. When you receive the warning message, click on “Continue and create new account.” Once you do this, the system will send you a new PIN to start your new application. Also, please be aware that the system will not let you use a PIN number to re-apply if you already submitted an application using that PIN number.

Q: If I have submitted an application before, do I need to re-apply?

A: Yes, you must submit a new application via ApplyYourself.

Q: If I have previously submitted an application, must I resubmit application material?

A: Yes, all application material must be submitted with the new application. You must submit your transcripts, recommenders, the curriculum vitae, a new statement of intent, and the writing sample, if required. If we have them, we will add your official test scores.

Q: How should I submit my application materials?

A: Unofficial transcripts, recommenders (at least three), the curriculum vitae, the statement of intent, and the writing sample, if required, must be submitted electronically through ApplyYourself. Please note: All materials received by mail will be discarded.

Within 24 hours, you will receive a confirmation email listing the materials that you have uploaded, and both you and the department will be able to see the application materials through the ApplyYourself site. Consult the list below to clarify which items must be submitted electronically at the time of application, and which must be ordered and sent by the testing institution.

Social Security Numbers on Application Materials

Please be aware that some institutions may include your Social Security Number within documents. The University of Notre Dame does not require this sensitive information; if it is provided, we cannot guarantee it will be protected. If present, please remove this number before you upload any documents.

Must submit electronically by applicant:

  • Unofficial transcripts
  • Curriculum vitae
  • Statement of intent
  • Writing samples (if required by department)
  • Materials related to the applicant’s history regarding dismissal, probation, or suspension from school, or criminal conviction

May be submitted electronically by applicant:

  • To expedite the review, please upload unofficial copies of test scores. Ultimately, official test scores supplied by the testing institution are required for all applicants.

Must be submitted electronically by recommender:

  • Letters of recommendation (Recommenders are added by the student; recommenders will upload the letters.)

Q: Is it okay to have my official standardized test scores and electronic letters of recommendation sent before I’ve submitted my application?

A: Yes, official standardized test scores are matched by name and date of birth and will be uploaded to your application after it is submitted. The electronic letters of recommendation are automatically linked to your application whether the application is submitted or not. You may return to your online application at any time to verify the status of test scores and letters of recommendation.

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Letters of Recommendation:

Q: How does a recommender receive the request for a letter of recommendation?

A: The applicant must first enter the recommender’s name and contact email address into a form in ApplyYourself. You may add as many as five recommenders; three are required.

The recommender (or recommendation service, such as Interfolio) will receive an email providing secure access to the recommendation form and instructions to complete the recommendation electronically. Please note that as soon as a recommender is added to an application, he or she will receive this email. Applicants should only add recommenders when they are prepared for this email to be sent, and for a recommendation to be submitted for that application.

Q: Do you accept letters of recommendation from dossier services or paper letters of recommendation?

A: We accept letters of recommendation from dossier services (such as Interfolio) that have the ability to upload documents into ApplyYourself. See above for the initial process steps. We do not accept paper letters of recommendation.

Q: Can I add a new recommender?

A: You can revise your list of recommenders after you submit your application. To revise your list of recommenders, log in to your application and, from the left hand navigation bar, select Recommendations. You will need the following:

  • First Name
  • Last Name
  • Street Address (Line 1)
  • Street Address (Line 2)
  • City
  • State
  • Postal Code
  • Country
  • Phone
  • Email Address
  • Title
  • Employer
  • Relationship to you
     

Q: My faculty recommender submitted a recommendation, but it is not marked received in my online application.

A: Most likely, you have more than one application in the system and the recommender received multiple requests to submit a letter of recommendation. If this is the case, you are probably checking one application while your recommender responded to a different application. Please check for all applications you may have and verify the status of each recommendation. Then you may contact AY Online Support (available through the application) and ask that they transfer the recommendation to the correct application. If this does not address your concern, please contact us at gradapp@nd.edu.

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Test Scores: GRE, TOEFL, and IELTS

Q: Does the Graduate School require applicants to take the GRE Test?

A: The Graduate School requires the GRE General Test, which includes verbal, analytical writing, and quantitative examination sections. Applicants who hold a Ph.D., J.D., M.D. or other doctoral degree are not required to submit GRE scores.

Q: What are the institution and department codes for the University of Notre Dame?

A: The institution code for both the GRE and TOEFL exams is 1841. The ETS website maintains updated PDF lists of institution, department and major codes on their GRE Download Library page.

Q: Does the Graduate School require applicants to take the GRE Subject Test?

A: The GRE Subject Test is an additional test, which may or may not be required by the admitting department. Check the program listing to find out whether your department requires the GRE Subject Test in addition to the General Test.

Q: Do GRE and TOEFL/IELTS test scores expire?

A: Yes. ETS will not send us GRE scores that are older than five years; TOEFL/IELTS scores are valid for 2 years.

Q: I took the GRE after July 1, 2011 – how does my score match up with those taken before that date?

A: Please see the GRE Conversion Table for approximate corresponding scores between the new and old scoring systems.

Q: Do you have minimum scores for the GRE, TOEFL and IELTS ?

A: There are no minimum scores for the GRE, as it is only one of several criteria used for admission.

Minimum TOEFL/IELTS scores depend on the type of test you’re taking.

  • If you are taking the TOEFL IBT, then the minimum score is a total of 80 points, with a minimum of 23 on the Speaking section.
  • If you are taking the IELTS, the minimum score is 7.0.

Individual departments may require higher scores.

Q: If my speaking score is below the minimum, should I apply, and will my application be reviewed?

A: Yes we encourage all applications, and all applications are reviewed.

Q: English is not my native language, but it was the primary language of instruction at my previous college. Do I need to take an English proficiency test?

A: The Graduate School will waive the TOEFL/IELTS requirement for international students who spent a minimum of two years at an academic institution whose primary language of instruction was English. If that is not obvious, a letter from the Registrar’s Office (or the office responsible for academic records) confirming English as the language of instruction is required.

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Fees

Q: What is the application fee?

A: Effective October 1, 2012, the application fee will be $75. Prior to this deadline, the fee for applications was $50.00.

Q: Can applicants pay for the application fee by credit card?

A: Yes, but the credit card information must be entered immediately before you press the application’s Submit button. You should have your credit card information available at that time since you cannot access the credit card payment option at a later time.

Q: To whom do I make checks payable? Where do I send them?

A: Credit cards are the preferred method of payment. If you would like to pay by check, please make it payable to the University of Notre Dame. The mailing address is:

Office of Graduate Recruitment and Admissions
502 Main Building
Notre Dame, IN 46556

Q: If I have applied to Notre Dame within the last academic year, or I have more than one current application, do I need to pay again?

A: Yes, the fee is required for each individual application. You must also submit all required documents with each additional application.

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After You Submit an Application

Q: Do you send confirmation of receipt of documents?

A: Yes, you will receive an initial confirmation email listing the materials we have received; after the initial notice, you will need to log in to the ApplyYourself system to check the status of uploaded materials and to receive communications about your application and decision status. Note: We confirm uploaded materials on a daily basis during the business week; please allow at least one business day for status updates.

Q: How do I check the status of my application?

A: Please log in to ApplyYourself and use the Check Your Application link under Application for Admission to check the status of your application and uploaded materials. Official decisions will also be communicated through the AY system. (See below.)

Q: Can I revise my application after the application has been submitted?

A: No, once submitted, the application may not be changed, although you may add recommenders. If your application materials require correction or update after you have submitted, please email the new items with an explanation to gradapp@nd.edu, and request that the old materials be replaced by the new.

Q: How will I be notified of the University’s decision?

A: When a decision is ready, the Graduate School will send you viewing instructions by email to the account you provided.

To find your online letter of admission or provide your enrollment decision you will need to:

1. Log in to your application
2. Scroll down to see:

Decision Status: Available beginning mm/dd/yyyy
- Your application decision is now available online

3. Click on the link: Your application decision is now available online

Q: How do I accept or decline an offer of admission?

A: All acceptance or declination of offer replies must be submitted online. You may notify us of your decision through the link in the last paragraph of your admission letter within the ApplyYourself system.

To find your online letter of admission or provide your enrollment decision you will need to:

1. Log in to your application
2. Scroll down to see:

Decision Status: Available beginning mm/dd/yyyy
- Your application decision is now available online

3. Click on the link: Your application decision is now available online
4. Access enrollment form through the letter (see the last paragraph for the link).

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