Formal Submissions

Formal submissions must be completed by 5:00 p.m. on the date of the submission deadline (see the Academic Year Deadlines for dates). See the appropriate document-type checklist below (Doctoral Dissertations or Master's Theses) for the list of required submission components.

The Graduate School editor will review all submission components in the order in which they are received, and will contact the student at their Notre Dame email address if the editor has questions or identifies problems with any submitted materials. Depending on the number of submissions received and proximity to the deadline, final reviews may take up to three weeks. If outstanding issues are not resolved as communicated by the editor, the Graduate School reserves the right to request a dean's hold on the student's diploma or reject a submission and remove the student from the graduation list. 

If there are no issues with the components of the formal submission, the student will receive an email from the CurateND/ETD website stating that the dissertation or thesis has been approved by the Graduate School.

If you have questions about any component of the formal submission checklist, please contact the dissertation editors:

Shari Hill Sweet and Laura Patzschke
The Graduate School
502 Main Building
Notre Dame, Indiana 46556

Phone: (574) 631-7545
E-mail: dteditor@nd.edu

Formal Submission Components

These checklists apply to formal submissions only. Do not submit formatting checks to the CurateND intake site. If the formatting of your formal submission does not match the requirements set by UMI/ProQuest and the Graduate School, your dissertation or thesis may be rejected. It is the student's responsibility to ensure compliance with formatting guidelines.

All checklist items for the listed submission type are required unless specified as “optional.”

Doctoral Dissertation Checklist

Note: This checklist assumes you have already defended the dissertation and received the results of a preliminary formatting check.

  1. The doctoral dissertation: Upload your primary submission file as 1 PDF to the CurateND formal dissertation submission portal. Additional supporting materials may also be uploaded, but be sure to designate which file represents the actual dissertation, and keep in mind that the editor will rename files during the final review. Submissions made to the CurateND website prior to a successful defense will be deleted without exception.
  2. Research director’s approval: Notre Dame faculty serving as a dissertation director must be added to your CurateND record by name and NetID; if you don't know your dissertation director's NetID, consult the directory. This step is time-sensitive; if you do not receive an email within a few days indicating that all directors have signed off on your submission, please follow up with your director(s); the submission cannot move forward without their approval.
     
    • Faculty with Active NetIDs: Curate ND will send faculty designated as a "Research Director" an access link by email, inviting them to review and approve the dissertation submission. If the dissertation director has not logged in to CurateND before, they will need to set up their own contributor account before proceeding to your submission record. Once they are able to access the record, they will have two options: send the record back to you for edits, or approve the submission to proceed to the Graduate School review.
    • External Research Directors: Co-directors who do not have an active NetID should email to dteditor@nd.edu a statement that they have seen and approved the student's dissertation for formal submission to the Graduate School. The dissertation editor will then approve the record in CurateND on their behalf.
  3. Submission payment for a doctoral dissertation: This payment is required, and covers both the Graduate School and ProQuest fees.
  4. Graduate Career Outcomes Form: Please log in with your NetID or netid@nd.edu email address and the associated password. If you are off-campus or not connected to the ND network, you may need to connect to the VPN first.
  5. ProQuest/UMI Microfilming and Copyright Agreement (pages 4 and 5 are required; page 6 is required only if you’re ordering the optional copyright). Deliver the printed pages to our office, or email a good scan to dteditor@nd.edu. (Why do we require microfilming for doctoral dissertations? Refer to the National Archives website.)
  6. Doctoral Exit Survey: All doctoral-level graduates are required to complete this exit survey. Use your NetID email address (e.g., “shill2@nd.edu”) as your login. This survey takes about 6 minutes, and we will receive a confirmation email upon your completion of the survey. If you are unable to log in, please email dteditor@nd.edu for assistance.
  7. The Survey of Earned Doctorates (SED): This survey, conducted on behalf of the NSFNEH, and four other federal research agencies, will send a confirmation email to you and to the Graduate School when you press the “Submit” button at the very end. For more information about the SED and how the data is used, please see the NSF’s SED description.

Master's Thesis Checklist

Note: This checklist assumes you have received the results of a preliminary formatting check.

  • The master’s thesis: Upload your primary submission file as 1 PDF to the CurateND formal thesis submission portal. Additional supporting materials may also be uploaded, but be sure to designate which file represents the actual thesis.
  • Research director’s approval: Notre Dame faculty serving as a master's thesis director must be added to your CurateND record by name and NetID; if you don't know your thesis director's NetID, consult the directory. This step is time-sensitive; if you do not receive an email within a few days indicating that all directors have signed off on your submission, please follow up with your director(s); the submission cannot move forward without their approval.
     
    • Faculty with Active NetIDs: Curate ND will send faculty designated as a "Research Director" an access link by email, inviting them to review and approve the thesis submission. If the thesis director has not logged in to CurateND before, they will need to set up their own contributor account before proceeding to your submission record. Once they are able to access the record, they will have two options: send the record back to you for edits, or approve the submission to proceed to the Graduate School review.
    • External Research Directors: Co-directors who do not have an active NetID should email to dteditor@nd.edu a statement that they have seen and approved the student's thesis for formal submission to the Graduate School. The dissertation editor will then approve the record in CurateND on their behalf.
  • Submission payment for a master’s thesis: This payment is required and covers both Graduate School fee and the ProQuest fee (if applicable)
  • Graduate Career Outcomes Form: Please log in with your NetID or netid@nd.edu email address and the associated password. If you are off-campus or not connected to the ND network, you may need to connect to the VPN first.
  • ProQuest/UMI Microfilming and Copyright Agreement: This form is optional for thesis students — but if ordered, we need pages 4 and 5 (and page 6 if ordering copyright).

The formal review, approval, cataloging, and microfilming processes take time, so it may be several weeks before the dissertation or thesis becomes available in the University library system or on the UMI/ProQuest website.

After the Submission

Students who submit early in the semester and plan to begin a new job shortly after submission can request a Letter of Completion for their employer. Refer to the Active Student Registration & Student Records page for details. 

All requests concerning extending or lifting embargoes, or updates to dissertation and thesis records on CurateND or ProQuest should be directed to dteditor@nd.edu.